Grants

• Applicants must clearly state if they are applying as individual or on behalf of an organisation, institution or collective.
• Grant applications that focus solely on personal academic studies, or are for activities that are part of assessable coursework are unlikely to be successful. We do not support applications requesting the costs of academic fees or courses.
• The ASF will not consider any new grant  applications from an individual or entity where they are the recipient of a funded grant from the ASF that remains active and has not been fully acquitted.
• Including current grantees with outstanding obligations for previously awarded grants are NOT eligible to apply.

Budget items that will not be supported by the ASF funding and should not form part of the Budget include costs not directly related to the proposal, such as:

• Costs not directly related to research or the Project
• Insurance or similar indirect costs
• Salaries and/or on-costs, in whole or part, for Chief Investigators or Partner Investigators and/or salary support for the organisation submitting or partnering the proposal that will be responsible for the administration of the funding general infrastructure costs, such as computer or software purchase.

Yes, successful candidates are generally expected to complete their research and provide the Foundation with the final research paper (or pre-approved equivalent output) ready for publication, within a six (6) to 12 month timeframe, from the signed date on the Grant Agreement. Other timeframes may be subject to specific grants, please read the introductory information on forms for details.

• Read the guidelines and criteria carefully and make sure you are eligible to apply.
• Applications are only accepted online using the grants application form on our website. If you think you will have difficulty submitting your application online, please contact office@alastairswaynfoundation.org
• You are unable to save your progress in the online form. We recommend composing your responses in a separate document and to cut and paste into the online application to avoid the possibility of losing your work. The narrative sections of the form have fixed character limits.
• Keep your writing style clear and concise.
• Request people to read your application before submitting. (Are there any errors? Does it make sense?)
• Make sure the budget is accurate and realistic.
• Applications that are easy to read are more likely to be successful. In general applications that are poorly presented and are difficult to read will not score as well against the assessment criteria.
• If you submit your application online, you will be emailed a confirmation that it has been received.
• Check carefully on the application form which material you need to include and complete the form in full. We cannot process your application without all criteria being addressed and the right supporting material.
• You must submit your application by the deadline, applications not submitted by closing date will not be considered.

You must submit a budget for your proposed project and the CVs of those who will work on the project as part of your grant application. The budget should detail any in-kind support or other funding sources for your project.

We also, accept other documented material in support of applications that provide further insight and context into your proposal.

We do not accept application-related support material submitted via post. If you think you will have difficulty submitting your support material online, please contact the Foundation.

We suggest that you apply to the funding area that seems to fit your proposal best and if necessary, our staff will redirect the application to a different funding area.

Only one application per grant type, per proposal will be accepted. If you are unsure which funding area will best suit your proposal please contact our office at office@alastairswaynfoundation.org.

All applications will be assessed on the following criteria:

• The project has clearly defined aims
• The project clearly demonstrates it meets the Foundation’s Objectives (and in the case of Research, align with one or more of the Guiding Principles)
• The architecture and design community benefit from this research/project
• The organisation or individual has demonstrated their understanding of the project output requirements
• The organisation or individual has demonstrated that the research/project output aligns with our Open Access Policy
• The organisation or individual has demonstrated their capacity to successfully complete the research/ project within the six (6) month to 12 month timeframe
• The budget is realistic, balanced and complete
• The project has high academic merit

No, the applicant/s must be the one/s that will run the project or program for which a grant is being sought.

Please note this does not extend to tertiary institutions, we request applicants to clearly state who they are applying on behalf of in the grant form.

The successful grantee agrees to having their research outcomes made publicly available on the Swayn Open Research repository as an open access resource for the architecture and design community through the Foundation’s website. Please read our Open Access Policy below.

The successful grantee is required to author a comprehensive research paper at the conclusion of their project. The Foundation would expect grantees to produce a comprehensive research paper relative to the funding amount.

A project may also have complimentary output such as public presentations, further publications or an exhibition.

Please note, the Foundation will consider modifications to the research output based on evaluation of the unique subject and scope of successful proposals. This will generally be accepted in the form of equivalent output such as, but not limited to, other publications, podcasts, or exhibitions.

The Foundation retains authority to promote and circulate research funded by our grants, the grantee retains the intellectual property rights to their work.

Successful applicants will need to sign an Agreement with the Foundation. This must be returned to the Foundation by the due date. Please note if the Foundation has not received the signed Agreement by the due date, the grant will be forfeited and offered to another research project.

Payment Schedule for funding is 50% upon signing of the Agreement and 50% on completion of the project and upon receipt of the deliverables to the Foundation for publication on Swayn Open Research. The grantee is to provide a tax invoice for payment.

Any proposed change to a successful project must be discussed with the Grants Manager and confirmed in writing.

Grantees will be required to submit a Progress Report and an Acquittal Report by the due date.

The deliverables of each project must be provided to the Foundation for publication on Swayn Open Research by the due date, failure to submit will result in the grant being forfeited.

No, online applications close at 11:59pm (AEST) on the closing date. Grants received after this date will not be considered.

No, a decision made about grants funding is final and the Foundation will not enter discussion for an appeal.

If circumstances change during the life of the project, for example the scope of the project is modified, the project is delayed or the budget needs to be varied, the Foundation must be informed as soon as possible. The Foundation will consider all amendments to approved grants. If the requested amendment is significant, it will be considered by the Directors at the next available Board meeting.

Yes, it is a condition of your grant that you must acknowledge the Foundation’s support or your research and any output resulting from our funding.

The details of acknowledging the support o the Foundation will be found in your Grant Agreement.

If you have any questions, please contact office@alastairswaynfoundation.org.

Yes, if you cannot find the information you need on the website, our staff can be contacted by phone or email to discuss your project and application.

Foundation staff are happy to assist with queries regarding clarification of eligibility, and the application process.

If you have any questions about Foundation grant opportunities, guidelines, application forms, or reporting requirements, please contact the Foundation at office@alastairswaynfoundation.org.